Case Studies

Optimizing Event Management for DJ Will Gill with Virtual Assistant Support.

Naunet Floral partnered with YSO to bring structure, operational support, and delegation into a fast-growing luxury floral business. Within six months, the founder reclaimed her creative role, freed up more than 30 hours per week, and built systems that allowed the business to respond to clients quickly and operate smoothly during peak event weeks.

Supercool Creamery partnered with YSO to bring in a dedicated Event Assistant and get the operational support their growing ice cream catering business needed. In under six months, the organization went from one owner handling everything alone to a fully supported operation with the infrastructure to pursue serious business growth.

Greenwood Project partnered with YSO to bring in a dedicated Virtual Assistant after a team departure left a gap in accounting and operational coverage. Since then, the organization has recovered 25+ hours of operational capacity per week, and the CEO got back 10+ hours of his own time to focus on leading the organization strategically.

b.box partnered with YSO to offload execution and build the operational foundation their U.S. division envisioned. With a VA supporting across operations and sales, the team freed up 30+ hours per week, documented their processes from scratch, and generated the equivalent output of two full-time hires without adding headcount.

Saphineia partnered with YSO to bring in a dedicated Virtual Assistant and get the operational support their rapidly growing manufacturing consultancy needed. Since then, the team has scaled from 13 to 34 members, and the co-founders have reclaimed their time to focus on client delivery and growth.

EmployLaw Group partnered with YSO to hire a full-time legal assistant and build the operational infrastructure their growing employment defense practice needed. Within five months, the firm onboarded 89 new clients, freed up 20+ hours a week across both partners, and finally had the systems and support to focus on practicing law instead of running the back office.

Simply Branded partnered with YSO to scale execution and free the founder to focus on growth. Within four months, he reclaimed 30-40 hours per week, closed multiple new contracts, including a $50k project his VA completed on deadline, and saw a 12x return on his YSO investment.

DJ Will Gill gained new insights to profitably grow his business with a customized P&L.

Breanna, faced admin challenges while serving clients. YSO introduced Redtail CRM, clear workflows, and a Virtual Assistant, freeing Breanna to grow her business, form partnerships, and increase visibility. This led to greater efficiency and major growth.

Wright Time Financial partnered with YSO to create structure across operations, improve executive efficiency, and strengthen communication across the firm. Within one year, the company saved more than 30 hours per week, built scalable HR and admin systems, is on pace for nearly 90% annualized growth.

Laguna Electric partnered with YSO to streamline operations, reduce invoicing errors, and give the leadership team back 40 hours per week. With YSO’s dedicated virtual assistant and structured process management, the company improved accuracy, reduced stress, and created a foundation for expansion into new states.

Andrew required operational support to streamline business management, allowing him to allocate more time to revenue-generating tasks instead of being weighed down by day-to-day project management responsibilities.

Integrity Financial faced challenges with on-site staff turnover, lacked time for additional training, and felt overwhelmed in their business, seeking operational support.

The Think Mill, a collective of events and entertainment businesses, faced challenges with disorganized bookkeeping and inefficient financial processes. YSO implemented a scalable Accounts Payable system, standardized vendor rates, and streamlined payments using tools like Bill.com.

Landscaping business adopts a CRM to improve workflows and act as a single source of truth for the business.