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Catering Pros, Meet Your Kitchen-Side Strategist: An Event Assistant Who Keeps the Ops Cooking
Quotes, menus, delivery times, and dietary notes, there’s a lot to track while your team is prepping trays. YSO provides caterers with trained Event Assistants who manage client communication, kitchen logistics, and event scheduling, allowing you to stay focused on execution.
We streamline the backend so you can serve the front.
Catering is all about timing, detail, and delivery. But admin work can eat into your kitchen hours.
We understand food service operations and give you structure that supports the chaos.
Hot Leads,
Cold Follow-Up
You’re prepping for one event while another lead gets lost in your inbox.
Quote Confusion
Quotes are scattered across emails, notes, and memory nothing’s consistent.
Delivery Day Drama
Drop-offs and pickups aren’t consistently tracked creating chaos last minute.
The Allergy Oversight
Dietary restrictions get lost in the shuffle and mistakes cost you.
Siloed Systems, Scattered Info
Quotes, menus, and logistics are spread across texts, docs, and your head.
Back-of-House Burnout
You’re running the kitchen and the backend with no space to breathe.
Think of them like your front-of-house manager - only virtual, scalable, and always ready to prep.
Event Success Spotlight
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Trusted by Small Business Owners Who've Been Burned Before
Hear from small business owners who reclaimed their time and grew their businesses with our virtual assistants
Daniela E., Founder
I was working 14-hour days and sometimes until midnight. I was burned out and stuck in admin instead of doing the creative work people actually hire us for. Working with YSO gave me space to think, create, and enjoy the business again. Everything is more organized, and I finally understand what is happening financially. The biggest difference is that I did not have to train someone alone. YSO was there the entire time, building structure while my ops assistant learned. That took a huge weight off my shoulders.
100+ businesses have trusted our virtual assistants to handle their administrative tasks so they can focus on what they do best.
"But will they really get it?" Yes. Here's why.
We understand the unique needs of event vendors and have helped hundreds of owners get their time back!
How do I know they'll understand my business? We specialize in working with event businesses. Your Event Assistant will already know how to support businesses like yours, and we stay involved to make sure they're delivering. They're familiar with industry terminology, service calls, scheduling needs, and common customer inquiries for your specific business type.
Do I have to train them? Nope. That's our job. We'll onboard them to your tools, workflows, and customers. Our Event Assistants are pre-trained in common event business operations, including Honeybook, QuickBooks, and other industry-standard tools. We handle the training so you can focus on your work.
What if it doesn't work out? We guarantee a replacement Event Assistant, fast and free. But 90% of our matches stick long-term. We carefully vet and match each assistant based on your specific business needs, which is why our satisfaction rate is so high.
What's the cost? Less than hiring in-house, without the overhead. We provide 40 hours per week of dedicated ops support, helping business owners delegate admin, follow-ups, customer support, and day-to-day tasks so they can focus on growth.
What types of tasks can an Event Assistant handle for my business? Our Event Assistants can handle a wide range of tasks: answering and returning customer calls, scheduling jobs and sending confirmations, following up on estimates and unpaid invoices, managing your inbox and calendar, entering receipts/mileage/expenses into QuickBooks, tracking leads and CRM updates, posting updates to social media, and ordering materials or permits.
Can Event Assistants use our existing business software? Yes, our Event Assistants are trained to work with event industry softwares including Honeybook, QuickBooks, and other common business management tools. We'll create custom SOPs for your specific systems to ensure seamless integration.
Get Your Dedicated Event Assistant
Schedule a free consultation to discuss your business needs and see how we can help you to get back 20-40 hours per week
24/7 Availability
No Long-Term Contracts
Industry-Specific Training
About Us
Founded by entrepreneurs who understand your challenges
Jenna H.
Co-Founder
Our Story
Jenna and Alexis have spent their careers building and operating businesses, not just advising from the sidelines. After seeing how often founders became trapped in daily operations, they created YSO to provide a better solution than traditional admin support or freelance help.
YSO helps founders delegate with confidence by combining operational systems, process clarity, and dedicated virtual assistant support. The focus is simple. Remove the founder as the bottleneck, create structure, and help businesses scale without chaos.
Everything YSO does is grounded in real startup and service-business experience, with an emphasis on execution, accountability, and long-term operational stability.
Alexis S.
Co-Founder