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Entertainment Pros, Meet Your Backstage Advantage: An Event Assistant Who Keeps You in the Spotlight
Between client calls, gigs, and late-night sets, there’s no time left for contracts, deposits, or setlist emails. YSO matches DJs and emcees with Event Assistants trained to manage bookings, client flow, and all the little details that make you look polished on stage.
While you hype the crowd, we handle the backend.
You bring the energy. But behind-the-scenes admin can kill the vibe.
We understand the fast-paced rhythm of entertainment work and provide you with trained support that adapts to your schedule.
Too Many Inboxes,
Zero System
You’re spinning at one gig while losing leads for the next.
The Gig Calendar Spiral
Gig dates, travel, final calls with clients, it’s all in your head (until you miss one).
Unsigned, Unpaid, Untracked
No system for sending paperwork = missed payments and unconfirmed bookings.
Playlist Prep
Slips Through
That review request? The playlist confirmation? They were in your inbox... somewhere.
Every Event =
Starting Over
No templates for setlists, no SOPs for event prep just memory and repetition.
One-Man
Band Syndrome
You’re the talent and the backend. It's not a one-man show but you’re acting like it.
Think of them like your backstage manager - remote, responsive, and always on beat.
Event Success Spotlight
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Trusted by Small Business Owners Who've Been Burned Before
Hear from small business owners who reclaimed their time and grew their businesses with our virtual assistants
Will G., Founder
As my entertainment business started to bring in more bookings, I found myself spending more time on backend tasks than actual performances. Enter YSO. Through a referral of a cohort in the same industry, I met Jenna. With the creation of an SOP, Jenna was able to learn my how and why my company books and executes events. Jenna and YSO even has their own dedicated team who shadows my new hires. Jenna is a strongly recommended long term ally for all small businesses and startups.
100+ businesses have trusted our virtual assistants to handle their administrative tasks so they can focus on what they do best.
"But will they really get it?" Yes. Here's why.
We understand the unique needs of event vendors and have helped hundreds of owners get their time back!
How do I know they'll understand my business? We specialize in working with event businesses. Your Event Assistant will already know how to support businesses like yours, and we stay involved to make sure they're delivering. They're familiar with industry terminology, service calls, scheduling needs, and common customer inquiries for your specific business type.
Do I have to train them? Nope. That's our job. We'll onboard them to your tools, workflows, and customers. Our Event Assistants are pre-trained in common event business operations, including Honeybook, QuickBooks, and other industry-standard tools. We handle the training so you can focus on your work.
What if it doesn't work out? We guarantee a replacement Event Assistant, fast and free. But 90% of our matches stick long-term. We carefully vet and match each assistant based on your specific business needs, which is why our satisfaction rate is so high.
What's the cost? Less than hiring in-house, without the overhead. We provide 40 hours per week of dedicated ops support, helping business owners delegate admin, follow-ups, customer support, and day-to-day tasks so they can focus on growth.
What types of tasks can an Event Assistant handle for my business? Our Event Assistants can handle a wide range of tasks: answering and returning customer calls, scheduling jobs and sending confirmations, following up on estimates and unpaid invoices, managing your inbox and calendar, entering receipts/mileage/expenses into QuickBooks, tracking leads and CRM updates, posting updates to social media, and ordering materials or permits.
Can Event Assistants use our existing business software? Yes, our Event Assistants are trained to work with event industry softwares including Honeybook, QuickBooks, and other common business management tools. We'll create custom SOPs for your specific systems to ensure seamless integration.
Get Your Dedicated Event Assistant
Schedule a free consultation to discuss your business needs and see how we can help you to get back 20-40 hours per week
24/7 Availability
No Long-Term Contracts
Industry-Specific Training
About Us
Founded by entrepreneurs who understand your challenges
Jenna H.
Co-Founder
Our Story
Jenna and Alexis have spent their careers building and operating businesses, not just advising from the sidelines. After seeing how often founders became trapped in daily operations, they created YSO to provide a better solution than traditional admin support or freelance help.
YSO helps founders delegate with confidence by combining operational systems, process clarity, and dedicated virtual assistant support. The focus is simple. Remove the founder as the bottleneck, create structure, and help businesses scale without chaos.
Everything YSO does is grounded in real startup and service-business experience, with an emphasis on execution, accountability, and long-term operational stability.
Alexis S.
Co-Founder