Jenna Henao

Two part-time event assistants on poorly defined scopes will underperform one full-time VA on clearly defined scope every time. This guide reframes the sizing question: three inputs that actually determine headcount, a stage-by-stage matrix matching revenue and event volume to recommended setup, and the signals that tell you when to add a second event virtual assistant versus when to fix the first one's scope.

Most event businesses don't fail because the work is bad. They stall because the systems behind the work can't scale. Here's the five-layer operational backend a virtual assistant for event business operations should build, the 30/60/90-day sequence to install it, and the tools that hold up past 100+ events a year.

Event planners do not need more hours in the day. They need better systems. This guide breaks down practical productivity hacks for working with a virtual assistant, from SOPs and weekly planning syncs to inbox triage, vendor communication, and protected creative time, so your VA actually gives you time back instead of becoming another task to manage.