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Managed Virtual Assistants for Insurance Agents & Financial Professionals
Let our virtual assistants handle the backend so you can focus on growing your book and supporting your clients.
You may benefit from a virtual assistant if any of the following feel familiar:
Too Many Tasks, Not Enough Time
Answering inquiries, confirming bookings, and handling check-in questions at all hours is draining your time and energy.
Turnover Coordination Chaos
Managing cleaners, restocking supplies, and scheduling maintenance takes constant oversight.
Review & Reputation Management
You’re too busy to respond to reviews or follow up with guests, hurting your visibility and guest trust.
Booking & Calendar Confusion
Double bookings and missed reservations create headaches and damage your reputation.
Workflow Inefficiencies
Without a solid system, daily operations get messy and time-consuming.
Growing Too Fast
More listings = more work. But you can’t afford (or don’t want) to hire full-time help.
Why Virtual Assistants Might Be
Your New Best Hire
Whether you manage one property or dozens, a virtual assistant can simplify your day-to-day and elevate your guest experience.
Here’s how:
Streamlined Guest Communication
VAs respond to messages quickly and professionally, provide check-in instructions, and troubleshoot basic guest concerns.
Calendar & Booking Management
Your VA keeps your calendar synced across all platforms (Airbnb, Vrbo, direct bookings) and ensures nothing slips through the cracks.
Cleaner & Vendor Coordination
VAs schedule turnovers, send reminders to cleaners, and make sure maintenance tasks are handled on time.
Review Management
Your assistant responds to reviews, requests feedback from guests, and flags any negative experiences that need attention.
Scalable Support
As your hosting business grows, your VA grows with you, no need for costly full-time hires.
Meet your VA Manager
After years of working alongside service-based business owners, Alexis saw how overwhelmed they often were, constantly juggling client relationships, administrative tasks, and operational responsibilities. Understanding these challenges firsthand, Alexis now leads a team of highly skilled VAs, personally managing and overseeing each one. She works closely with every new client to pinpoint their most time-consuming pain points, develop customized workflows, and ensure their VA is fully trained to provide seamless support.
Her mission? To help service-based businesses reclaim their time, focus on growth, and deliver exceptional experiences to their clients
Let Your VA Handle
These Key Responsibilities For You
Guest Relations
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Provide prompt replies to questions and concerns
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Deliver check-in details and helpful reminders
Reservation Handling
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Monitor and update availability across platforms
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Modify rates based on trends or upcoming events
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Review incoming bookings and flag special requests
Property Coordination
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Arrange cleanings after each departure
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Communicate with vendors for repairs and upkeep
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Keep track of stock for essentials like toiletries and linens
Listing & Reputation Management
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Refresh descriptions and add new photos when needed
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Respond to guest reviews with a positive tone
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Encourage feedback through polite post-stay follow-ups
Operational Support
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Organize digital files and guest records
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Compile monthly summaries and performance snapshots
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Maintain a daily task list for efficient workflow
Happy YSO Clients Around the World
Rosa S., VP of Operations
"Working with Your Startup Operations made the tough recruitment environment we were experiencing disappear! We hired them to help fill several Immigration Specialist and Account Executive roles for us in mid 2022. The team was always responsive to our requests, and we knew we could turn around a new role in half the time other recruiters were taking. We weren't just one of 20 AE roles they were trying to fill, we got candidates that had the specialized skills we were after.
The team also diligently heard our feedback on candidates and improved every round, we were thrilled with the quality and quantity that we received.
As a small People Ops team YSO was a perfect fit for us as we needed specialized roles filled asap. We'll definitely be using them again in the future."
